Present:  Tony Segall [Chair],  Gordon Eadie, Marilyn Tweedie, Jan Oliver,  Jean Archer

Apologies:  Roger Phillips, Jean Rutherford, Stewart  McConnell, Stuart Goodall

The minutes of the previous meeting were agreed.

Matters arising
 
There was no new information on the Pinkie Users group and the lease so this was carried forward.
Tony will follow up the high jump stand.

Awards ceremony

St Peter’s Church Hall is booked for September 23rd. 
Jan will liaise with Roger about the tea, coffee, juice, biscuits, milk and satsumas.
Tony to speak to Stuart about speech.
There are two ideas for someone to hand out awards.  Gordon will contact Barry Craighead and, if he is unable to help, Tony will speak to Ashley Oswald (Active Schools Co-ordinator).  (Barry has accepted invitation).
Tony will organise the certificates and Liz has volunteered to source the medals.
Children will be reminded of date on 16th September, along with times for indoor sessions, either by flyer (Tony) or as part of newsletter (Gordon).
 
Running Order
Junior awards from Championships, in groups, starting with U9s and finishing with U17s.
Girls’ Junior Champion
Boys’ Junior Champion
Chairperson’s Cup
Women’s Cup
Men’s Cup
Handicap Cup
East Lothian 5K (an old cup will be used this year and the East Lothian Development Group will be approached to fund a new one in the future)
Festival Race Cups (Jan to invite winner)

Cups will need to be collected in from 2008 winners.

Festival Race

The members of the race sub-committee were thanked for all their work.

The income was £3795 and the expense was £1980.50
The use of the profit was discussed, with the proviso that some may need to be retained as a float for next year’s race.  It was agreed that interested parties would be canvassed for ideas.  Jean to speak to parents; Tony to coaches; Gordon to Seniors and Alison Eadie to be asked to consult Juniors.

Jan is putting together a de-brief of the race and this will be circulated.

Finance

The balance in the ordinary account was £2235.31 at the last statement (July 28th) but, after recent cheques, will be £1222.17, with some money to pay in.  Once the remaining cheques have been paid into the race account the balance will be about £2500.

Marshalling events

The request from Edinburgh Marathon Ltd, inviting the club to marshall the marathon and two other events, was discussed.  The general feeling was that this would be too large a commitment although the club would continue to marshall the marathon if the organisers are happy for us just to commit to one event.

Seniors’ report

The East Lothian Summer Series had been a success, with good numbers and an opportunity to socialise. 
Facilities are booked at Pinkie for the Turf Cutting Race on September 12th.
The race sub-committee had been looking at the events for next year’s Club Championships.  Gordon will issue a draft version for consultation.
Gordon suggested the Isle of Coll Half Marathon as a possible opportunity for a weekend away next year.

Juniors’ report
The JSB competitions have gone well and a good numbers of athletes have been invited to the President’s Select match on September 5th.
The East Lothian Championships went well.
The Junior section will return indoors, to the sports centre, onSeptember 30th.  The dance studio is booked for the second session.  The older group will train in groups based on disciplines (eg running, throws, sprints, general conditioning).  The younger group will have about 20 athletes and the older group up to 40.

AOB

Gordon had information about the HELP Ceilidh which will take place at 7:30pm, on  24th October, at Tynninghame village hall.  Cost is £7 per ticket including food.  Bring your own drink.  Everybody welcome.

Date of next meeting: 2nd November, 7.20, Pinkie